
Executive Assistant
Views: 143
Posted: 2026-02-10
Expires: 2026-02-24
Expired๐ข Position: Executive Assistant
โฑ๏ธ Timings: Flexible US Hours
๐ Work Mode: Remote, Full-time
Role Overview
The Maddex is looking for a highly organized, proactive Executive Assistant to work directly with the CEO and manage day-to-day executive operations. This role is responsible for protecting the CEOโs time, managing priorities, and ensuring nothing slips through the cracks. This is not a basic admin role. You will act as the CEOโs gatekeeper, organizer, and execution partner.
Key Responsibilities
Executive Support
a. Manage the CEOโs calendar, meetings, and scheduling across multiple time zones
b. Screen, prioritize, and respond to emails and messages on behalf of the CEO
c. Prepare meeting agendas, notes, and follow-ups
d. Handle travel arrangements, reminders, and deadlines
Priority & Task Management
a. Track CEO-level tasks, commitments, and follow-ups
b. Ensure action items from meetings are executed
c. Proactively remind and follow up with internal teams and external partners
d. Keep the CEO focused on high-impact work
Communication & Coordination
a. Act as the primary point of contact between the CEO and internal teams
b. Coordinate with clients, partners, and vendors professionally
c. Draft emails, internal updates, and light documentation as needed
Organization & Systems
a. Maintain organized digital files, documents, and notes
b. Assist with CRM, project tools, and internal dashboards
c. Improve workflows and suggest efficiency improvements
Requirements
Must-Have
1. 2+ years experience as an Executive Assistant, Virtual Assistant, or similar role
2. Strong written and verbal communication skills
3. Excellent organization, time management, and attention to detail
4. Ability to work independently in a remote environment
5. Comfortable handling sensitive and confidential information
6. Tech-savvy with tools like Google Workspace, Slack, Zoom, Notion/Monday, or similar
Nice-to-Have
a. Experience supporting a CEO, founder, or agency owner
b. Familiarity with digital marketing, SEO, or agency operations
c. Experience working with distributed or overseas teams
d. Light project management experience
What Success Looks Like
1. The CEOโs calendar is clean, intentional, and protected
2. Meetings are prepared, productive, and followed up on
3. No missed deadlines, dropped conversations, or forgotten tasks
4. The CEO spends more time on strategy and growthโnot admin
Work Schedule
i. Full-time, remote
ii. Availability aligned with U.S. business hours (flexible but responsive)
๐ฉ Apply Now: hr@themaddex.com