Admin Specialist

#Hiring Admin Specialist

Location: I-9/2 Islamabad

Key Responsibilities:

Administrative Support:

- Manage day-to-day office operations including facility maintenance, utilities, and general upkeep.

- Ensure cleanliness and hygiene of the office premises in coordination with janitorial staff.

- Maintain records of office assets, repairs, and service agreements.

- Assist in organizing meetings, appointments, and internal events.

Procurement and Supplies Management:

- Handle minor procurement activities such as purchasing cleaning materials, groceries, beverages, and other general office supplies.

- Monitor stock levels and replenish supplies in a timely and cost-effective manner.

- Maintain vendor relationships and ensure timely delivery of goods/services.

- Obtain quotations, compare prices, and negotiate with vendors for best value.

Record Keeping and Documentation:

- Maintain updated records of invoices, utility bills, lease agreements, and other administrative documentation.

- Prepare reports on office expenses and provide support in budgeting and expense control.

Coordination and Communication:

- Serve as the first point of contact for visitors and external vendors.

- Coordinate with internal departments for administrative support.

- Facilitate communication between departments as required for administrative matters.

Other Duties:

- Support HR and IT teams in basic logistics and administrative needs.

- Perform any other task assigned by the supervisor related to office administration or support services.

Requirements:

- Bachelor’s degree in Business Administration or a related field.

- 3+ years of experience in office administration, preferably in an IT or service-based organization.

- Good understanding of procurement and general office operations.

- Proficiency in MS Office (Word, Excel, Outlook).

- Excellent organizational and communication skills.

- Ability to multitask, prioritize work, and handle confidential information with integrity.

Apply: maryam.zahra@switch.com.pk