Office Coordinator

Exciting opportunity at Petroleum Exploration (Pvt) Limited 🚀 

Position: Office Coordinator (Female)

Location: Islamabad

Responsibilities: 

- Greeting all incoming staff, visitors, and guests upon their arrival to the office pleasantly and professionally.

- Escorting all guests to the respective person of contact after confirming the appointment.

- Coordinating all interview candidates with the HR department.

- Maintaining the decorum of the front desk and ensuring that it is always presentable and equipped with all the necessary supplies. 

- Dressing in formal attire, sitting up straight at the front desk at all times, and being attentive and vigilant of the surroundings.

- Visiting all rooms on the premises, within the respective domains, and inspecting the cleanliness and placement of all items and furniture.

- All administrative responsibilities, including delegation of roles to lower staff, to maintain a clean, hygienic, orderly work environment.

- Maintain a company calendar and scheduling, and participate in the management of in-house and external events.

- During the event of foreign or VIP guests, allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery, and time management.

- Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments.

- Preparing correspondences and documents for courier; incoming/outgoing, mails to receive, and sorting mail and deliveries.

- Maintaining the attendance record of all staff members, including support and lower staff.

- All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf are to be fulfilled. 

- Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.

Requirements: 

- Bachelor's Degree

- Proven work experience as an Office Coordinator or an Administrative Officer/ Administrator or a similar role.

- Experience with office management software like MS Office (MS Excel and MS Word).

- Strong organization skills with a problem-solving attitude.

- Strong interpersonal and Excellent written and communication skills.

📨 Apply Now: kaenaat.hashmat@pepl.com.pk